Worldspan Travel have indicated that Saturday 14th August is the closing date for group flight travel arrangements. Bookings will need a £150.00 deposit. For further information contact Pete Barnes on 01202 245087. IMPORTANT ANNOUNCEMENT FOR USA 2011 TOURISTS - posted 7 July 2010
All competitors,officials and visitors intending to travel to Edenton USA for the 2011 World Championships and wish to take advantage of the agreed "Group Travel" fare with Worldspan Travel are reminded to contact Tanya at Worldspan Travel on 01202 875986 to log your "Advance Registration" and at this stage only a name and telephone number is required. If you are in any doubt please contact Pete Barnes on 01202 245087.
EDENTON PLEA FOR HELP TO STAGE WORLD CHAMPS - posted 7 June 2010
The Edenton Cycle Speedway Club will require additional volunteers to undertake various official roles during the staging of the 2011 World Championships. There will be a need for public address announcers, pit marshalls and starting marshalls. Those who wish to assist during the event should contact Pete Barnes on 01202 245087 or via email at pete@poolecsc.com
HAMPTON INN IS OFFICIAL WORLD HOTEL - posted 4 June 2010
The Hampton Inn at Edenton will be the official Event and Accommodation Centre where 40 rooms have been reserved. Special rates have been obtained but costs are dependant on room configurations required but are in the region of $90.00 to $100.00 per room per night plus taxes. A light breakfast is provided free of charge.
All reservations have to be made by calling the motel direct on 01 252 482 3500 and advising them of dates and the group name (International Cycle Speedway). Credit Card details may be required.
For further details contact Pete Barnes on 01202 245087 / 07954422923 / or via email at pete@poolecsc.com
FLIGHT DETAILS ANNOUNCED FOR 2011 WORLDS - posted 2 June 2010
Full details of flight arrangements with American Airlines have now been released.
Departure from London Heathrow on Saturday 16 April at 11.00am. Arrival into Rayleigh Durham at 14.50pm. Departure from Rayleigh Durham at 18.15pm on Tuesday 26 April. Arrival into London Heathrow on Wednesday 27 April at 06.15am.
The overall cost of the flight which includes fare, fuel surcharges and airport taxes will be £632. The only possible increase will be the airport tax and exchange rate factors. This group fare will require a £100 non-refundable deposit with the balance due by 19th February 2011.
Checked baggage allowance will be one piece of no more than 23kgs with the maximum dimensions of 62"/157cm. Carry on baggage allowance will be one piece of no more than 18kgs with the maximum dimensions of 45"/114cm.
The USA has changed its entry procedures for travellers to the USA under the Visa Waiver Program and has introduced a system named ESTA (Electronic System for Travel Authorisation). Full details are available at their web address https://esta.cbp.gov/esta American Airlines will only permit us 90 seats on each flight so early booking is advised.
Worldspan Travel of Ferndown are the booking agent and they can be contacted on 01202 875986. You should ask for Tanya Marshallsay and quote World Cycle Speedway Championships 2011. For ease of reference their E Mail address is res@worldspantravel.co.uk When booking you should indicate whether you intend to take a "bike bag". They will also provide details of travel insurance but competitors who require additional racing cover should contact Capital and County on 01795597170.
For all further enquires please contact Pete Barnes on 01202 245087 or 0795 442 2923 or via email at pete@poolecsc.com
2011 WORLD CHAMPS DATES CONFIRMED - posted 13 April 2010 - updated 7 May 2010
The International Cycle Speedway Federation has unveiled dates for the 2011 World Championships in the United States. It sees the championships brought forward from the original October dates to April, including the major finals being held over the Easter weekend.
"There were various reasons identified which made October unworkable as a date" said a ICSF spokesman. "As July proved too costly for flights and accommodation, it has been agreed between ICSF and Edenton to proceed in April 2011 when schools should be on holiday in majority of member countries and when flights and accommodation should be acceptable.
"Hotels have been reserved (70 rooms) and details will soon be available with cost of flights, accommodation plus details on how to book. Flights are expected to be into Rayleigh-Durham International Airport with transport arranged to get riders from the Airport to Edenton."
Provisional Schedule (times to be confirmed later):
Saturday April 16th - Overseas riders arrive - USA style demonstration race event in the evening Sunday April 17th - Open practice (daytime) followed by World Junior Individual Qualifying Rounds Monday April 18th - World Senior Individual Qualifying Rounds Tuesday April 19th - World Junior Individual Quarter Finals followed by World Pairs Championship Wednesday April 20th - World Nations Cup Semi-Finals followed by World Junior Pairs Championship Thursday April 21st - World Senior Individual Quarter Finals plus World Junior Nations Cup Semi-Final (if required) Easter Weekend: Friday April 22nd - World Junior individual Semi-Finals plus World Veterans Individual pre-qualifyer (if required) Saurday April 23rd -World Individual Semi Finals plus World Veterans Individual Championship Final Sunday April 24th - World Nations Cup Junior Final followed by World Nations Cup Final Monday April 25th - World Junior Individual Final followed by World Individual Final Note: Should a Ladies World Championship be proposed and approved at next ICSF meeting (in Leszno), then this could be staged on April 24th or 25th.
Hotels have been reserved and details will soon be available with cost of flights, accommodation plus details on how to book (via Pete Barnes)
Flights are expected to be into Rayleigh-Durham International Airport (with transport arranged to get riders from Airport to Edenton).
EDENTON TO HOST 2011 WORLDS
Edenton, North Carolina, USA Cycle Speedway has been nominated to host the 2011 World Championship cycle speedway at its facility in northeastern North Carolina (in the mid Atlantic region of the United States). This proposal will outline our intentions of hosting the event and how we plan to run the championships. The championship races would include the following events:
World Senior and Junior Individuals
World Veterans Individual
World Senior and Junior Nations Team Cup
World Senior and Junior Nations Pairs
World Senior and Junior American Circuit Finals
Racing Dates
At the onset we are planning to host the races in late October, 2011 as the weather is favorable for racing. Another benefit with hosting the races during the early fall is that the United Kingdom and Polish domestic fixtures will be concluded, thus causing no interruption of racing schedules.
Finally, these dates may coincide with U.K. school term breaks, although we may need to review closely and revise the schedule if necessary. We are envisioning the championships to cap off another exciting season of Cycle Speedway racing around the world!
Sponsorship
The Edenton Cycle Speedway has more than 20 corporate sponsors who support the organization on a yearly basis. Due to the scope of these proposed competitions, the Edenton Cycle Speedway USA, will broaden its campaign to include larger sponsors to help offset several costs associated with such an event.
We will solicit donations and sponsorships for the provision of awards for all of the agreed events.
We currently have Coca-Cola as a sponsor and are planning to prepare a presentation to this company to help sponsor the overall events in 2011 - We are aware that this world famous company has the disposable funding and resources to help partner with our organization.
Other sponsors that we will negotiate support from include the Town of Edenton and Chowan County (Travel and Tourism Department), Biggs Pontiac (local automobile dealer), US Cellular (wireless telephone company), Chowan Hospital (local hospital) and Hampton Inn (local hotel of choice), including others.
Cycle Speedway has a trade sponsorship agreement with our local print partners, The Chowan Herald and Daily Advance, two of our local newspapers, to provide advertisements in the paper to promote upcoming events. We will seek a substantial trade to cover promotions of the World Championship races in both newspapers respectively. We will also seek a trade agreement with our local radio station Dixie 105.7, a country music station, to promote the events via radio.
Accommodation
When the dates in question are agreed upon, area hotels and motels should be able to confirm their room rates by August / September, 2010. We will likely need deposits to ensure the holding of rooms. I have included current rates, however we will seek group discounts and sponsorships to get the lowest rate possible.
For those on a "strict budget" we have considered the following .
Lodging in a meeting hall / church with restrooms and showers (may be temporary depending on location). Will charge nominal fee with costs to be determined. We will hire beds and sleeping bags and ensure that toilet and limited cooking facilities are available. Total cost to be borne by visitors on a prior booking and "upfront" payment arrangement.
Lodging at Rocky Hock Campground approx. 16 miles to the track
We would need to rent a large tent to accommodate guests
Full restrooms / showers available.
For more information on Edenton and the tourism opportunities, please visit www.visitedenton.com. We will also provide a full listing of attractions in the area. The beautiful Outer Banks of North Carolina (Atlantic Ocean) is less than an hour drive from Edenton. In addition, the full array of shops await in the Hampton Roads area of Virginia (less than one hour and 30 minutes from Edenton). Downtown Edenton boasts fine dining and shops.
Air and Land Travel
The following is a list of airports that could be utilized to bring guests to Edenton.
The Edenton Cycle Speedway USA will arrange transportation to pickup and return guests to the airport and will share this expense with our guests. The number of guests will dictate the number of travel buses that will be needed, including a rate. Travel time will vary depending on rush hour traffic and airport of choice. The Edenton Cycle Speedway recommends either Norfolk International Airport or Raleigh / Durham International, however we will work with our guests regardless of the airport chosen.
We can also assist those who wish to have their own vehicle during the trip. Some may choose to rent a car at the airport, while others may wish to rent a car once they arrive in Edenton. The nearest car rental company is in Elizabeth City, however we have a drop off location in Edenton, which we will work to ensure vehicles can be picked up and returned in Edenton. We will seek the best deals for our guests.
For those who will have no transportation while in Edenton, we will work with the town and county to provide transportation via a bus (shuttle service) from the track to the hotels / bed and breakfasts. There may be a nominal rate charged to help cover fuel expenses. This will be investigated and looked at closely once we have a better idea of who will be attending and what their intended travel arrangements will be.
Staging Personnel
As matter of priority we are in negotiations of naming an Event Director who will control the day by day running of all the competitions - in turn he or she will be the link with the ICSF and International delegates. This name will be released by the winter of 2009. We would like to formally request that the ICSF help provide and schedule all referee appointments.
Catering Outlets
In addition to the Edenton Cycle Speedway Concessions, we will consider brining in outside vendors to help supply food and snacks (including ice cream). Included in a proposal to Coca-Cola, would be to help supply drinks for resale during the 10-day event.
Production and Printing of Event Program
The Edenton Cycle Speedway will design an official 2011 Cycle Speedway World Championship program including a front and rear cover and inside pages. We will seek advertisements to help support a World Championship Program. We will name a director of sales to oversee all advertisements both in the program and around the speedway (billboards). We will prepare the inside portion of the program via a computer to help with cost savings. Included in the program will be messages from other Cycle Speedway Nations. In addition, the program will include:
Advertisements for all sponsors
Words of thanks to people involved in planning and staging the event
Racing formulas
World Championships Event Opening
We will host a parade in cooperation with the Town of Edenton and Chowan County for all competitors down the center of Edenton. All competitors will ride their bikes with their full racing gear. To help commemorate the occasion we will seek the support of a marching band from the local high school. We will also involve our sponsors in the parade to maximize publicity.
The competitors would be "on their bikes" Nation by Nation, preceded by a person bearing their National flag. In turn the National flag of all competing Nations will be raised at the race circuit during the event. The parade would be considered on Friday, October 21st, 2011 in the late afternoon or early evening.
We will plan an Event Opening Banquet at a local catering hall. At the banquet we will ask that all represented Nations appoint a person to say a few words to officially kick off the competitions!
Guests Of Honor
Other details that will need to be ironed out, include who will perform the opening ceremony. We are planning to have either our mayor of Edenton or another elected official to help kick-off the big races. We will also try hard to include representative/s from each major sponsor/s on each of the "finals" day.
Event Farewell Night
As tradition of Edenton Cycle Speedway USA of either having a kick off celebration and farewell event, we will plan a farewell event on Sunday, October 30th at Leon Nixon's Catering in Edenton (less than a mile from the Hampton Inn of Edenton). Dinner will include a buffet with a menu to be decided. We would like to thank everyone for coming, recognize our officials and volunteers from around the world and recognize the week's winners. We will hire a disc jockey to play music at the event. We will also need to license the event for the sale of alcohol (if needed) or "Bring Your Own Consumption." We will seek support from our local council on advising if this should take place at the event or back at the hotel (consumption of alcohol).
Official Hotel Edenton Hampton Inn
Our plans include making the Edenton Hampton Inn the official hotel of the 2011 World Championships in Edenton USA. We feel as though this hotel is very fitting to receive this designation. The Hampton Inn is housed in a relatively new facility and has worked well with our organization over the years in welcoming International competitors. This location will serve as the liaison center for the duration of the event as it has a nice meeting/conference facility and lobby.
We will arrange for a large board with felt tip pens to be sited in the hotel reception area - this will enable the Event Director to pass on "day by day" information to all competitors and officials, with a similar arrangement at the speedway.
We will arrange a mobile phone for our Event Director. We will then provide this number with other Edenton USA contact numbers to all visitors if they wish to make contact regarding any information etc.
This location will also be the venue for the ongoing competition "draws" / the ICSF meeting / referee panel discussions etc.
We will discuss the consumption of alcohol at the meeting hall and lobby with the Hampton Inn.
Media
We will invite all members of the media to all racing events, banquets, press conferences, etc. We will declare media day for the 2011 Cycle Speedway World Championships, on Friday, October 21st. At this event, we will host a press conference and provide interviews with racers and officials. We envision the best coverage to come from our print partners. Here is a listing of our local media.
Because we are situated between the Hampton Roads (Tidewater Virginia) and Eastern North Carolina market, we have very little local television coverage. Due to the scope of these events, we are hopeful for television coverage.
Medallion / plaque for all other competitors plus 2 reserves
World Senior and Junior Nations Cup finals.
1st Trophies for five riders plus team manager 2nd Trophies for five riders plus team manager 3rd Trophies for five riders plus team manager
Medallion / plaque for other competitors and team managers
World Senior and Junior Pairs finals.
1st Trophies for three riders plus team manager 2nd Trophies for three riders plus team manager 3rd Trophies for three riders plus team manager
Medallion / plaque for other competitors and team managers.
World Veterans Individual Final.
1st Trophy 2nd Trophy 3rd Trophy
Medallion / plaque for all other competitors
World Senior and Junior USA Circuit Championship
1st Trophy 2nd Trophy 3rd Trophy
A suitable award will be provided for all referees & officials, including a framed certificate we consider presenting these on the farewell night. We will offer an open invitation to all of our sponsors on the farewell night and will in turn make a similar presentation.
Planned Track Enhancements
The following are the planned track enhancements;
Electric starting gates to be functional ASAP
Upgrade perimeter fencing around tracks
If you have any questions regarding this proposal, feel free to contact me, Brian White, president of the Edenton Cycle Speedway, USA, at 252-312-9220 or e-mail at brian.white@pcmh.com.
